Rensoft Accounting & Finance Package

The Rensoft Accounting Suite consists of the following modules:

Sales Ledger

All customer invoices, credit notes, adjustments and receipts are recorded in the Sales Ledger, either directly, by update from the Rensoft Freight modules, Invoicing module or from other software packages via the import facility.

The Sales Ledger updates the Nominal with all customer transactions.

• Multi-company
• Multi-currency
• Currency revaluation
• Easy Management of customer accounts
• Multiple addresses per customer if required
• Interest charged and settlement discounts provided for
• Full range of reports and on screen enquiry facilities
• Linked to Nominal Ledger
• Linked to Invoicing for direct posting
• External interface allowing posting from 3rd Party Systems
• Full provision for latest EC VAT regulations and reporting requirements

Purchase Ledger

All supplier invoices, credit notes, adjustments and payments are recorded in the Purchase Ledger, either directly or by update from the Purchasing or Job Costing modules. The Purchase Ledger updates the Nominal with all supplier transactions.

• Multi-comapany
• Multi-currency
• Currency revaluation
• Easy management of supplier accounts
• Multiple addresses per supplier if required
• Trade and settlement discounts provided for
• Optional automatic payment generation - halves the input required
• Multiple payment methods, including BACS
• Daybook for the monitoring of invoices received
• Full range of reports and on screen enquiry facilities
• Linked to Nominal Ledger
• Full provision for latest EC VAT regulations and reporting requirements
• A separate module "Cheque Writer" provides all of the above features but allows for the creation of cheques without a supplier account existing. It is intended for use where there is a heavy volume of sundry payments.

Nominal Ledger

The Nominal Ledger is the core of the Accounting system, all transactions are ultimately reflected here. Many of these transactions will be automatically interfaced from other accounting modules and external systems.

• Multi-company
• Multi-currency
• Consolidation of companies
• Cost Centre analysis and reporting
• 3 Budget Areas plus history budget
• Automatic account generation
• 2 years transactions on-line at any time
• Normal, reversing and recurring journals
• User defined reports, screen enquiry facilities

Cash Book

This module provides an easy method of reconciling bank statements with company accoutns. As statement information is entered, the system automatically matches cash book transactions to statement lines. Cash Book accumulates transactions from the Nominal, Purchase, Cheque Writer and Sales Ledgers.

• Automatic recording of Purchase Ledger payments, cheque Writer payments, Sales Ledger receipts and Nominal Ledger Bank Transfers
• Automatic matching of the above to statement lines
• Posting program for transactions not arising through the use of other modules
• Bank Service code facility to allow for the entry of interest charges, interest received etc.
• Full range of reports and on-line screen enquiry facilities
• Linked to Nominal

Cheque Writer

The Cheque Writer module provides the same features as the Purchase Ledger, but allows for the creation of cheques without a supplier account existing. It is intended for use where there is a heavy volume of sundry payments. All supplier invoices, credit notes, adjustments and payments may be recorded in the Cheque Writer Module. The Nominal Ledger is updated via interface.

• Multi-company
• Multi-currency
• Currency revaluation
• Multiple addresses per supplier if required
• Trade and settlement discounts provided for
• Multiple payment methods, including BACS
• Full range of reports and on screen enquiry facilities
• Linked to Nominal Ledger
• Full provision for latest EC VAT regulations and reporting requirements

Purchasing

The Purchasing module is designed to allow the control of purchasing information from the point of raising a purchase order to posting of invoices to the Purchase Ledger. Purchse orders may be assigned to Contractors and/or Budgets and relevant costs monitored. Optional links with Commitment Accounting, Stock Control, Job Costing and the Purchase Ledger provide system wide control.

• Multi-company
• Optional assignment of purchase orders to Contracts ot Budgets
• User defined layouts for purchase orders
• Integration with the Purchase Ledger, Stock Control and Job Costing
• Optional Invoice Authorisation and Invoice Value threshold for authorisation
• EDI / Fax links for transmission of purchase orders to suppliers
• Full range of reports and on screen enquiry facilities
• Goods received routines

Stock Control

The Stock Control module uses a database of stock items that may be stored and accessed by location, bin number or item. Stock can be maintained in multiple units of measure, e.g. pallet and case.

• Stock Item database
• Multiple units of measurement per item
• Full transaction / movement logging
• Full range of reports to summary or detail level
• Full range of stock taking facilities, including freezing of stock levels
• Automatic calculation of re-order levels if required
• Optional input from EPOS systems
• Facility to preform percentage price movements on sale price and cost
• Automatic deletion of unused balanced records
• Comprehensive reports and on-line screen enquiry facilities

Sales Invoicing

Handling the entry and amendments of invoices and credit notes, this module is linked directly to the Sales Ledger for update of customer accounts. Invoices are created by accessing a database of products and services.

• Multi-company
• Multi-currency
• Invoices built from customer data from Sales Ledger and items from products and services database
• Default prices and costs for each item
• Default description, cost code, VAT code and nominal code for each item
• Full range of reports and on-line screen enquiry facilities
• Invoice Audit trail
• Linked to Nominal Ledger, Sales Ledger and Job Costing

Job Costing

The Job Costing module is used to record and income information for jobs in order to monitor actual performance against budget and to provide information on the potential profitability of each job. Job Costing may also be linked to the Invoicing, Sales, Purchase and Nominal Ledger modules of the Accounting System.

• Automatic update of sale and cost values
• Automatic update of Purchase Ledger on matching on invoices against accruals
• Automatic matching of accruals and costs
• On-line analysis of cost / sales / profit by job number
• User defined reports
• Retirement and History facilities for completed jobs

Commitment Ledger

This module sits alongside the Nominal Ledger and shows for each Nominal Account the commitment to expenditure. Commitments may be raised via the Commitment module itself, the Purchse Ledger and / or Purchasing. Posting the actual invoice causes the transaction to be reversed out of the Commitment Ledger into the Nominal Ledger. Commitment Accounting allows the financial manager to produce reports showing actual and commitment against budget, and provides the basis for the accurateforecasting and tight cost control vital to preserve today's pressurised margins.

• Multi-company
• Multi-currency
• Consolidation of companies
• Const Centre analysis and reporting
• 3 Budget areas plus history budget
• Automatic account generation
• 2 years transactions on-line at any time
• Normal, reversing and recurring journals
• User defined reports, screen enquiry facilities showing actual / budget / commitment
• Same structure as Nominal
• Reports to combine data from Nominal and Commitment Ledgers
• Purchase order input facility